Facilities Rental
Request Form
THE POLICY FOR USE OF HILLTOP COMMUNITY CHURCH FACILITIES BY OUTSIDE GROUPS
Priority of Use
In-house church groups take precedence over outside groups when reserving rooms. A written agreement for a fixed date and fixed hours is required to reserve the Multipurpose Room (MPR), restrooms, parking, and kitchen (hereinafter “the facilities”).
Reservation Process:
The request to rent the facilities must be done through the church office. It must be signed and fees paid prior to rental.
Sanctuary Rental Fee:
A fee of $200.00 will be charged for the Sanctuary/restrooms/parking. Additional services such as clergy, musicians, sound system attendants, printed programs, custodial assistance, or receptions in the MPR may be available at an added cost. All arrangements and payments for these services must be coordinated in advance through the church office. All groups are responsible for cleaning up and removing trash. Reasonable cleaning of room and floors should be done. Chairs, tables and other furnishings are to be returned to their original locations.
MPR Rental Fee:
A fee of $200 will be charged for the MPR/restrooms/parking. All groups are responsible for cleaning up and removing trash. Reasonable cleaning of tables and floors should be done. Chairs, tables and other furnishings are to be returned to their original locations. An additional fee of $50 will be charged if the kitchen is included. If the clean-up is found acceptable, $100 will be refunded.
Fee Adjustment Policy:
The Facilities Team retains the prerogative of waiving or modifying the fees.
Kitchen Use Requirements:
If the kitchen is used, all rules posted in the kitchen area are to be complied with. Arrangements will be made by HCC to have a member of the Facilities Team present. (Additional Charges will apply for kitchen rental.)
Prohibited Activities:
Gambling, smoking and alcoholic beverages are not allowed on the premises, which includes the parking lots and surrounding fields.
Lighting Use:
Only those lights that are needed for the particular activity are to be used. After use, the persons responsible should see that all lights are turned off when leaving.
Insurance Responsibility:
It is not the duty or responsibility of Hilltop Community Church to insure the User’s use of the facilities, and it is recommended that Users obtain their own liability and property coverage.
Damage and Loss Policy:
Any damage or loss of equipment will require reimbursement to the church, either in monetary value or equipment replacement.
Liability Agreement:
User agrees to compensate and hold Hilltop Community Church harmless from any and all liability, including attorney’s fees, arising out of User’s use.